Step-by-step onboarding
Managers add new hires one screen at a time: contact details, SSN or ITIN (encrypted), W-4 and I-9, pay, role and kiosk PIN. You decide which fields are required.
Features
Everything a shift-based team needs
Drag-free schedule board
Tap to add or change a shift and it saves as a draft instantly. Copy last week, see time-off requests in place, and publish when you're ready.
Kiosk time clock
A tablet at each location: people tap their name, enter their PIN and clock in. Set it up by scanning a QR code.
Notifications people choose
Shift reminders, schedule updates and time-off answers by app, email or text — each person picks what they get and where.
Clean payroll handoff
Missed punches and long shifts are flagged for review. Approve the period and export a checksummed workbook for your payroll provider.
Hourly and salaried staff
Weekly, every-two-weeks, twice-a-month or monthly pay on the days you choose, with overtime grouped by your workweek.
Many locations, many states
Each location keeps its own address, hours and time zone, and follows its own state's rules — with overnight and daylight-saving shifts handled correctly.
Calendar sync
Employees and managers can subscribe to schedules in Apple, Google or Outlook calendars.
Every change on the record
Corrections need a reason, roles can only grant what they hold, and an audit trail keeps who changed what and when.
How it works
Up and running this week
- 1Tell us about your team
Request a quote. We set up your organization and send you a link.
- 2Set up in minutes
Answer a few questions: your locations, hours, pay schedule and positions.
- 3Onboard and schedule
Add your people, set up a kiosk and publish your first week.
Get Quote
See what Hilo costs for your team
Tell us how many people and locations you have. We'll reply with a quote, usually within one business day.
- Set up for you — your owner gets a link and a short guided setup
- Every location and state you operate in
- Email, text and app notifications included